General Committee Meeting

That the minutes of the February 1, 2021 General Committee meeting be confirmed.

That the following communications dated February 2, 2021 and February 3, 2021, from York Region be received for information purposes: Proposed Regulation to Transition Blue Box Program to Full Producer Responsibility Rapid Housing Initiative - Projects Submitted for Funding and Authority for Agreements Submission to Ontario Long-Term Care COVID-19 Commission Whistle Cessation on Ninth Line - City of Markham Upper York Sewage Solutions Individual Environmental Assessment - Approval Status Update Regional Official Plan Update - Housing Challenges and Opportunities

That the minutes of the October 22, 2020 and November 26, 2020 Markham Environmental Advisory Committee meetings be received for information purposes.

That the minutes of the November 2, 2020, December 7, 2020 and January 12, 2021 Race Relations Committee meetings be received for information purposes.

That the minutes of the November 23, 2020 Markham Public Library Board meeting be received for information purposes.

That the report entitled “ School Crossing Guard Program Contract Extension (City Wide)” be received; and That the contract for school crossing guard services be extended for one (1) year with Staffing Services Inc. from September 2021 to June 2022 in the amount of $718,753.65 (inclusive of HST); and That the tendering process be waived in accordance with the City’s Purchasing By-law # 2017-8, Part II, Section 11.1(c), Non Competitive Procurement which states, “when the extension of an existing Contract would prove more cost-effective or beneficial”; and That the award in the amount of $ 718,753.65 inclusive of HST be funded from Operating Budget #740-998-5642 “School Crossing Guards”; and further That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled Optional Small Business Subclass Update be received; and, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That this report, Optional Small Business Subclass Update, February 16, 2021, be forwarded to the Region; and, That the report express the City's disappointment that the Province has not yet provided the regulations for this initiative; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation titled, “Canada Healthy Communities Initiative”, be received; and, That staff be authorized to submit one project in Round One and one project in Round Two; and, That Council members forward their project ideas to the Chief Administrative Officer for consideration by Tuesday, February 23, 2021; and, That staff report back to General Committee on March 1st with the prioritized list of project options; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Staff Awarded Contracts for the Month of January 2021” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “ Award of Proposal 102-R-20 Consulting Services -Supply, Implementation, and Ongoing Support of a Parking Enforcement E-Ticketing and Payment Solution” be received; and, That the contract 102-R-20 for Supply and Implementation of a Parking Enforcement E-Ticketing and Payment Solution (One time - hardware, implementation and training costs) (Recurring - software licenses, ongoing support and maintenance) be awarded to the highest ranked/lowest priced bidder, Groupe Techna Inc. in the amount of $210,996.28 inclusive of HST; and, That a contingency in the amount of $21,099.63 inclusive of HST be established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, That staff be authorized to hire a Business Support project resource for 10 months at a cost of $104,032.82 to support the project implementation; and, That the capital costs be funded from capital project GL account 400-101-5399-20053 and GL account 049-6150-18316-005, with a combined available budget of $623,745.00; and, That the remaining budget in the amount of $287,616.27 ($623,745.00 - 336,128.73) be returned to the original funding source; and, That the contract for software licenses, ongoing support and maintenance costs for 9 years be awarded to Groupe Techna Inc. in the amount of $385,073.44, inclusive of HST ($199,001.60 fee

That the Electronic General Committee meeting adjourn at 10:26 AM.

1. That the following communications dated February 2, 2021 and February 3, 2021, from York Region be received for information purposes: 3 a. Proposed Regulation to Transition Blue Box Program to Full Producer Responsibility b. Rapid Housing Initiative - Projects Submitted for Funding and Authority for Agreements c. Submission to Ontario Long-Term Care COVID-19 Commission d. Whistle Cessation on Ninth Line - City of Markham e. Upper York Sewage Solutions Individual Environmental Assessment - Approval Status Update f. Regional Official Plan Update - Housing Challenges and Opportunities

1. That the minutes of the November 2, 2020, December 7, 2020 and January 12, 2021 Race Relations Committee meetings be received for information purposes. 4

1. That this report, Optional Small Business Subclass Update, February 16, 2021, be forwarded to the Region; and, 2. That the report express the City's disappointment that the Province has not yet provided the regulations for this initiative; and further, 3. That staff be authorized and directed to do all things necessary to give effect to this resolution. 6

1. That the report entitled “Award of Proposal 102-R-20 Consulting Services - Supply, Implementation, and Ongoing Support of a Parking Enforcement E- Ticketing and Payment Solution” be received; and, 2. That the contract 102-R-20 for Supply and Implementation of a Parking Enforcement E-Ticketing and Payment Solution (One time - hardware, implementation and training costs) (Recurring - software licenses, ongoing support and maintenance) be awarded to the highest ranked/lowest priced bidder, Groupe Techna Inc. in the amount of $210,996.28 inclusive of HST; and, 3. That a contingency in the amount of $21,099.63 inclusive of HST be established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, 4. That staff be authorized to hire a Business Support project resource for 10 months at a cost of $104,032.82 to support the project implementation; and, 5. That the capital costs be funded from capital project GL account 400-101- 5399-20053 and GL account 049-6150-18316-005, with a combined available budget of $623,745.00; and, 6. That the remaining budget in the amount of $287,616.27 ($623,745.00 - 336,128.73) be returned to the original funding source; and, 7. That the contract for software licenses, ongoing support and maintenance costs for 9 years be awarded to Groupe Techna Inc. in the amount of $385,073.44, inclusive o