General Committee Meeting

That the minutes of the September 21, 2020 General Committee meeting be confirmed.

That the minutes of the July 6, 2020 Advisory Committee on Accessibility meeting be received for information purposes.

That the report dated October 5, 2021 titled, “2021 Capital Budget Pre-Approval” be received; and, That the Capital Budget Pre-Approval Item 21099 Library Collections, be

That the report entitled “Contract Extension for Wide Area Network (WAN) Connectivity and Internet Services” be received; and, That the contract for WAN Services and Internet Services be extended for two (2) years (October 1, 2020 - September 30, 2022) to Rogers Communications at 11.6% discounted rate, in the amount of $577,814.44, inclusive of HST, broken down as follows; October 1, 2020 – December 31, 2020 $ 72,226.81 January 1, 2021 – December 31, 2021 $288,907.22 January 1, 2022 – September 30, 2022 $216,680.41 Total (2 years) $577,814.44; and, That the contract for Internet Services with higher bandwidth (increasing from 500Mbps to 600Mbps) be extended for two years (October 1, 2020 - September 30, 2022) to Bell Canada at the existing 2019 rate, in the amount of $79,006.46 inclusive of HST, broken down as follows; October 1, 2020 – December 31, 2020 $ 9,875.81 January 1, 2021 – December 31, 2021 $ 39,503.23 January 1, 2022 – September 30, 2022 $ 29,627.42 Total (2 years) $ 79,006.46; and, That the WAN Services from Rogers and the two Internet Services from Rogers and Bell to be funded from operating budget account# 400-404-5108 in amount of $656,820.90 (inclusive of HST) over a two (2) year period; and, That the tendering process be waived in accordance with Purchasing Bylaw 2017-8, Part II, Section 7 (1) (c) which states “when the extension of an existing contract would prove more cost-effective or beneficial”; and further, That Staff be authorized and directed to do al

That the report entitled “Contract # 043-S-20 To Operate and Maintain the Combined Heat and Power System at Angus Glen Community Centre” be received; and, That the Operation and Maintenance of the Angus Glen Combined Heat and Power System be awarded to Markham District Energy Inc. (“MDE”) to an annual upset limit of $167,904.00 inclusive of HST impact for a period of five (5) years (2020 – 2024), totaling $839,520.00 inclusive of HST impact (excluding adjustment to CPI) over that five (5) year period; and, That years 2 – 5 (2021-2024) be adjusted based on the Consumer Price Index (CPI) Ontario All-Items (January to January); and, That the 2020 award be funded from operating budget account 504-921-5314 “Service Agreements Facility Maintenance”; and, That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (h), which states “where it is in the best interests of the City to acquire non-standard items or Professional Services from a supplier who has a proven track record with the City in terms of pricing, quality and service;” and, That the Mayor and Clerk be authorized to execute the agreement with Markham District Energy Inc, in a form approved by CAO and the City Solicitor; and, That the CAO be authorized to extend the contract for an additional five (5) years (2025-2029) subject to Council’s approval of the annual operating budget; and further, That Staff be authorized and directed to do all things necessary to give effect to thi

That the report dated October 5, 2020 titled “World Council on City Data, ISO 37120 Certification” be received, and, That the formal virtual presentation of the World Council on City Data (WCCD), ISO 37120 Platinum Certification to the City of Markham be received.

T hat the presentation entitled “Intelligent Community Forum (ICF) Update on ICF Top7 Evaluation Process ” be received .

That General Committee receive the Lifesaving Society Ontario Club Of The Year Nomination.

That General Committee receive and congratulate the following staff members: Carolyn Thompson Community Program Supervisor, Community Outreach; Shawn Hermains, Community Program Coordinator; Anthony Ierulli, Community Area Manager; Jason Tsien, Senior Manager, Business Development; and, Mary Creighton, Director, Recreation Services on the Association of Municipalities of Ontario Peter J. Marshall Innovation Award.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That the Electronic General Committee confidential session adjourn at 12:28 PM.

That the Electronic General Committee meeting adjourn at 12.33 PM.

3 1. That the minutes of the July 6, 2020 Advisory Committee on Accessibility meeting be received for information purposes.

1. That the report entitled “Contract Extension for Wide Area Network (WAN) Connectivity and Internet Services” be received; and, 2. That the contract for WAN Services and Internet Services be extended for two (2) years (October 1, 2020 - September 30, 2022) to Rogers Communications at 11.6% discounted rate, in the amount of $577,814.44, inclusive of HST, broken down as follows; o October 1, 2020 – December 31, 2020 $ 72,226.81 o January 1, 2021 – December 31, 2021 $288,907.22 o January 1, 2022 – September 30, 2022 $216,680.41 Total (2 years) $577,814.44; and, 3. That the contract for Internet Services with higher bandwidth (increasing from 500Mbps to 600Mbps) be extended for two years (October 1, 2020 - September 30, 2022) to Bell Canada at the existing 2019 rate, in the amount of $79,006.46 inclusive of HST, broken down as follows; o October 1, 2020 – December 31, 2020 $ 9,875.81 o January 1, 2021 – December 31, 2021 $ 39,503.23 o January 1, 2022 – September 30, 2022 $ 29,627.42 Total (2 years) $ 79,006.46; and, 4. That the WAN Services from Rogers and the two Internet Services from Rogers and Bell to be funded from operating budget account# 400-404-5108 in amount of $656,820.90 (inclusive of HST) over a two (2) year period; and, 5 5. That the tendering process be waived in accordance with Purchasing Bylaw 2017-8, Part II, Section 7 (1) (c) which states “when the extension of an existing contract would prove more cost-effective or beneficial”; and further, 6. That Staff be

1. That the report entitled “Contract # 043-S-20 To Operate and Maintain the Combined Heat and Power System at Angus Glen Community Centre” be received; and, 2. That the Operation and Maintenance of the Angus Glen Combined Heat and Power System be awarded to Markham District Energy Inc. (“MDE”) to an annual upset limit of $167,904.00 inclusive of HST impact for a period of five (5) years (2020 – 2024), totaling $839,520.00 inclusive of HST impact (excluding adjustment to CPI) over that five (5) year period; and, 3. That years 2 – 5 (2021-2024) be adjusted based on the Consumer Price Index (CPI) Ontario All-Items (January to January); and, 4. That the 2020 award be funded from operating budget account 504-921-5314 “Service Agreements Facility Maintenance”; and, 5. That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (h), which states “where it is in the best interests of the City to acquire non-standard items or Professional Services from a supplier who has a proven track record with the City in terms of pricing, quality and service;” and, 6. That the Mayor and Clerk be authorized to execute the agreement with Markham District Energy Inc, in a form approved by CAO and the City Solicitor; and, 6 7. That the CAO be authorized to extend the contract for an additional five (5) years (2025-2029) subject to Council’s approval of the annual operating budget; and further, 8. That Staff be authorized and directed to do all things neces