General Committee Meeting

That the minutes of the May 31, 2021 General Committee meeting be confirmed.

That the communications dated June 1, 2021 from York Region be received for information purposes 2020 Development Charge Reserve Fund Study 2019-2023 Strategic Plan - Year 2 (2020) Progress Report Renewing York Region's Vision - "Strong, Caring, Safe Communities" Memorandums of Understanding with Conservation Authorities and Changes to the Conservation Authorities Act 2020 Greening Strategy Achievements and State of the Forest Reduced Speed Limits in School Zones Update on the Development of a Community Safety and Well-being Plan for York Region

That the link to the "Provincial Survey on Codes of Conduct" be received for information purposes.

That the minutes and notes of the April 26, 2021 Markham Public Library Board be received for information purposes.

That the February 25, 2021 and March 25, 2021 Markham Environmental Advisory Committee be received for information purposes.

That the report entitled “ General Insurance Program” be received; and, That the contract for the General Insurance Program commencing on July 1, 2021 be awarded to Marsh Canada Limited (highest ranked/lowest priced bidder) in the amount of $1,453,536 inclusive of PST where applicable ($1,356,104 exclusive of PST); and, That the award in the amount of $1,453,536 inclusive of PST be funded from the Operating Budget account 840-846-5555 “Insurance Premium” account; and, That the Treasurer be authorized to extend the contract for the General Insurance Program for five (5) additional one year periods (July 1, 2022 to June 30, 2027), provided that it is in the best interest of the City and the premium increase per year does not exceed 15% of the cost of the previous years' General Insurance Program, exclusive of annual coverage changes and asset growth related changes to the property and automotive portfolios; and, That the Treasurer be further authorized to approve all annual asset changes related to the property and automotive portfolios and coverage changes 2021 to 2027; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

THAT the report dated June 14, 2021 titled “2022 Budget Schedule” be received; and THAT the following schedule for the 2022 Budget be approved with the dates and times below: Meeting #1 – Friday, October 1, 2021 (9:00 a.m. to 12:00 p.m.) Meeting #2 – Wednesday, October 6, 2021 (9:00 a.m. to 12:00 p.m.) Meeting #3 – Wednesday, October 13, 2021 (9:00 a.m. to 12:00 p.m.) Meeting #4 – Friday, October 15, 2021 (9:00 a.m. to 12:00 p.m.) Meeting #5 – Wednesday, October 20, 2021 (1:00 p.m. to 4:00 p.m.) Meeting #6 – Tuesday, November 2, 2021 (9:00 a.m. to 12:00 p.m.) Meeting #7 if required – Tuesday, November 9, 2021 (9:00 a.m. to 12:00 p.m.) General Committee – Monday, November 15, 2021 (9:30 a.m.) Draft presentation of the proposed 2022 Budget for the public meeting Public Meeting – Tuesday, November 23, 2021 (6:30 p.m. to 8:30 p.m.) Feedback from the public meeting will be incorporated into the report to Council Council Decision – Tuesday, December 7, 2021 (1:00 p.m.) Press Conference – Wednesday, December 8, 2021 (10:00 a.m.) THAT the following schedule for the 2022 Water & Wastewater Rate be approved with the dates and times below: General Committee – Monday, November 1, 2021 (9:30 a.m.) Public Meeting – Thursday, November 18, 2021 (6:30 p.m. to 7:30 p.m.) Feedback from the public meeting will be incorporated into the report to Council Council Decision – Tuesday, December 7, 2021 (1:00 p.m.) THAT Staff be authorized and directed to do all things necessary to give effect to this

That the report titled “Quality Management System Management Review” be received; and That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Award of Construction Tender 042-T-21 Erosion Restoration at Rouge River and Tributary to German Mills Creek” be received; and, That the contract for Tender 042-T-21 Erosion Restoration at Rouge River and Tributary to German Mills Creek be awarded to the second lowest priced Bidder, Hawkins Contracting Services Ltd. in the amount of $403,251.88, inclusive of HST impact; and, That a 10% contingency in the amount of $40,325.19 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the construction award in the amount of $443,577.07 ($403,251.88 + $40,325.19) be funded from 750-101-5699-21157 “Erosion Restoration Program”; and, That the remaining funds in project #21157 “Erosion Restoration Program” in the amount $74,302.93 be retained in the account for other immediate restoration work that may be required in 2021-2022; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the presentation entitled "Telephone System Upgrade - Project Update" be received; and, That Staff be authorized to do all things necessary to give effect to this resolution

That the Committee waive rules of procedure and engage in a discussion on this item relating to Gypsy Moths at today's meeting.

Whereas, areas of the City of Markham are infested by Gypsy Moths (Lymantria dispar dispar LDD); Whereas, in 2019 the Ontario Ministry of Natural Resources and Forestry surveyed approximately 47,000 hectares of land infected by Gypsy Moths and in 2020 more than 580,000 hectares were mapped out; Whereas, the Gypsy Moth population tend to peak every 10 years and each outbreak can last a few years; Whereas, Credit Valley Conservation has stated that Gypsy Moths are an introduced species that undergo a three-to-four year population boom and we are currently in year two of a boom; Whereas, Gypsy Moths are one of the most damaging pests of hardwood forests and urban landscapes, defoliating a million or more forested acres annually; Whereas, back-to-back years of Gypsy Moth feeding can weaken a tree, making it susceptible to disease and damage from other insects; Whereas, after two or more years of feeding by Gypsy Moths can kill a tree; Whereas, during the Covid-19 pandemic we are encouraging residents to be outdoors however in some areas residents can no longer enjoy the outdoors on public or private property; Whereas, the City is encouraging residents to protect their own trees on their property; and Whereas, the TRCA is also undertaking moth management on TRCA lands including the aerial application of the organic insecticide BTK; Now Therefore Be It Resolved; That staff review and report back on all options to control the infestation and manage future years of this cycle includi

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters: A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

That the General Committee meeting adjourn at 1:10 PM.

1. That the communications dated June 1, 2021 from York Region be received for information purposes a. 2020 Development Charge Reserve Fund Study b. 2019-2023 Strategic Plan - Year 2 (2020) Progress Report c. Renewing York Region's Vision - "Strong, Caring, Safe Communities" d. Memorandums of Understanding with Conservation Authorities and Changes to the Conservation Authorities Act e. 2020 Greening Strategy Achievements and State of the Forest 3 f. Reduced Speed Limits in School Zones g. Update on the Development of a Community Safety and Well-being Plan for York Region

5 1. That the report entitled “General Insurance Program” be received; and, 2. That the contract for the General Insurance Program commencing on July 1, 2021 be awarded to Marsh Canada Limited (highest ranked/lowest priced bidder) in the amount of $1,453,536 inclusive of PST where applicable ($1,356,104 exclusive of PST); and, 3. That the award in the amount of $1,453,536 inclusive of PST be funded from the Operating Budget account 840-846-5555 “Insurance Premium” account; and, 4. That the Treasurer be authorized to extend the contract for the General Insurance Program for five (5) additional one year periods (July 1, 2022 to June 30, 2027), provided that it is in the best interest of the City and the premium increase per year does not exceed 15% of the cost of the previous years' General Insurance Program, exclusive of annual coverage changes and asset growth related changes to the property and automotive portfolios; and, 5. That the Treasurer be further authorized to approve all annual asset changes related to the property and automotive portfolios and coverage changes 2021 to 2027; and further, 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. THAT the report dated June 14, 2021 titled “2022 Budget Schedule” be received; and 2. THAT the following schedule for the 2022 Budget be approved with the dates and times below: a. Meeting #1 – Friday, October 1, 2021 (9:00 a.m. to 12:00 p.m.) b. Meeting #2 – Wednesday, October 6, 2021 (9:00 a.m. to 12:00 p.m.) c. Meeting #3 – Wednesday, October 13, 2021 (9:00 a.m. to 12:00 p.m.) d. Meeting #4 – Friday, October 15, 2021 (9:00 a.m. to 12:00 p.m.) 6 e. Meeting #5 – Wednesday, October 20, 2021 (1:00 p.m. to 4:00 p.m.) f. Meeting #6 – Tuesday, November 2, 2021 (9:00 a.m. to 12:00 p.m.) g. Meeting #7 if required – Tuesday, November 9, 2021 (9:00 a.m. to 12:00 p.m.) h. General Committee – Monday, November 15, 2021 (9:30 a.m.)  Draft presentation of the proposed 2022 Budget for the public meeting i. Public Meeting – Tuesday, November 23, 2021 (6:30 p.m. to 8:30 p.m.)  Feedback from the public meeting will be incorporated into the report to Council j. Council Decision – Tuesday, December 7, 2021 (1:00 p.m.) k. Press Conference – Wednesday, December 8, 2021 (10:00 a.m.) 3. THAT the following schedule for the 2022 Water & Wastewater Rate be approved with the dates and times below: a. General Committee – Monday, November 1, 2021 (9:30 a.m.) b. Public Meeting – Thursday, November 18, 2021 (6:30 p.m. to 7:30 p.m.)  Feedback from the public meeting will be incorporated into the report to Council c. Council Decision – Tuesday, December 7, 2021 (1:00 p.m.) 4. THAT Staff be authorized a

1. That the report titled “Quality Management System Management Review” be received; and 7 2. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Award of Construction Tender 042-T-21 Erosion Restoration at Rouge River and Tributary to German Mills Creek” be received; and, 2. That the contract for Tender 042-T-21 Erosion Restoration at Rouge River and Tributary to German Mills Creek be awarded to the second lowest priced Bidder, Hawkins Contracting Services Ltd. in the amount of $403,251.88, inclusive of HST impact; and, 3. That a 10% contingency in the amount of $40,325.19 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 4. That the construction award in the amount of $443,577.07 ($403,251.88 + $40,325.19) be funded from 750-101-5699-21157 “Erosion Restoration Program”; and, 5. That the remaining funds in project #21157 “Erosion Restoration Program” in the amount $74,302.93 be retained in the account for other immediate restoration work that may be required in 2021-2022; and further, 8 6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.