General Committee Meeting

That the minutes of the December 7, 2021, January 17, 2022 and January 31, 2022 General Committee meeting be confirmed.

That the communication dated January 19, 2022 from York Region regarding Yonge North Subway Extension be received for information purposes; and, That the communication dated February 11, 2022 from York Region - Metrolinx regarding Yonge North Subway Extension be received for information purposes.

That the report entitled "Contract Extension for Water Meter Reading & Billing Services " be received; and, That the contract for Water Meter Reading & Billing Services with Alectra Utilities be extended for up to an additional 3 years (January 1, 2022 to December 31, 2024) increasing from $1,553,680.00 to $1,600,290.67 inclusive of HST for 2022, a 3% escalation over the 2021 rate and 3% each year thereafter; and, That the Mayor and Clerk be authorized to execute a Shared Services Agreement extension agreement between the City and Alectra Utilities, in a form satisfactory to the City Solicitor; and, That the tender process be waived in accordance with Purchasing By-Law 2007-8 Part II, Section 11.1 (c) which states "when the extension of an existing contract would prove more cost effective or beneficial"; and Section 11.2 which states “Request for Tenders, Requests for Proposals and Requests for Quotations may not be required for goods and services to be provided by Utility Companies”; and, That the CAO be authorized to execute a Transition Agreement (or such other similar agreement, as required) between the City and Alectra Utilities, in a form satisfactory to the City Solicitor; and, That the CAO be authorized to enter into a Collaboration Agreement (or such other similar agreement, as required) between the City and any or all of the Cities of Hamilton, Guelph and Vaughan in a form satisfactory to the City Solicitor; and, That Council approve a new 2022 Capital Budget for th

That the report entitled “Staff Awarded Contracts for the Months of November & December 2021” be received; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the minutes of the April 14, May 12, June 16, July 14, August 11, September 15, October 13, November 10, and December 8, 2021 Unionville Business Improvement Area meeting be received for information purposes.

That the report titled “Mutual Aid and Assistance Agreement for Ontario Water/Wastewater Agency Response Network (OnWARN)” be received; and, That the Director of Environmental Services be authorized to execute a Memorandum of Understanding (“Agreement”) to participate in the Ontario Water/Wastewater Agency Response Network (“OnWARN”) program, provided the form of the agreement is satisfactory to the Commissioner of Community Services and the City Solicitor; and, That any expenditures by the Environmental Services Department in connection with responding to or requesting emergency aid and assistance pursuant to the Agreement adhere to the Expenditure Control Policy and the Purchasing Bylaw 2017-8; and, That the Director of Environmental Services be authorized to act as “Authorized Official” under the Agreement and to carry out the responsibilities of the Authorized Official as described in the Agreement, including the following: To decide whether to respond to requests for assistance from other requesting member participants of OnWARN; To respond to requests for assistance from other requesting member participants of OnWARN; To determine the extent of aid or assistance to be provided to requesting member participants of OnWARN; To request assistance from participating members of OnWARN if required; and To withdraw from the OnWARN at his or her sole discretion; and, That the Director of Environmental Services be authorized to administer the City’s participation in OnWARN; and f

That the minutes and notes of the June 16, 2021 Waste Diversion Committee meeting be received for information purposes.

That the minutes and notes of the October 28 and November 25, 2021 Environmental Advisory Committee be received for information purposes.

That General Committee adjourn at 9:57 AM

1. That the report entitled "Contract Extension for Water Meter Reading & Billing Services " be received; and, 2. That the contract for Water Meter Reading & Billing Services with Alectra Utilities be extended for up to an additional 3 years (January 1, 2022 to December 31, 2024) increasing from $1,553,680.00 to $1,600,290.67 inclusive of HST for 2022, a 3% escalation over the 2021 rate and 3% each year thereafter; and, 3. That the Mayor and Clerk be authorized to execute a Shared Services Agreement extension agreement between the City and Alectra Utilities, in a form satisfactory to the City Solicitor; and, 4. That the tender process be waived in accordance with Purchasing By-Law 2007-8 Part II, Section 11.1 (c) which states "when the extension of an existing contract would prove more cost effective or beneficial"; and Section 11.2 which states “Request for Tenders, Requests for Proposals and Requests for Quotations may not be required for goods and services to be provided by Utility Companies”; and, 5. That the CAO be authorized to execute a Transition Agreement (or such other similar agreement, as required) between the City and Alectra Utilities, in a form satisfactory to the City Solicitor; and, 6. That the CAO be authorized to enter into a Collaboration Agreement (or such other similar agreement, as required) between the City and any or all of the Cities of Hamilton, Guelph and Vaughan in a form satisfactory to the City Solicitor; and, 4 7. That Council approve a new 202

1. That the report titled “Mutual Aid and Assistance Agreement for Ontario Water/Wastewater Agency Response Network (OnWARN)” be received; and, 2. That the Director of Environmental Services be authorized to execute a Memorandum of Understanding (“Agreement”) to participate in the Ontario Water/Wastewater Agency Response Network (“OnWARN”) program, provided the form of the agreement is satisfactory to the Commissioner of Community Services and the City Solicitor; and, 6 3. That any expenditures by the Environmental Services Department in connection with responding to or requesting emergency aid and assistance pursuant to the Agreement adhere to the Expenditure Control Policy and the Purchasing Bylaw 2017-8; and, 4. That the Director of Environmental Services be authorized to act as “Authorized Official” under the Agreement and to carry out the responsibilities of the Authorized Official as described in the Agreement, including the following: 1. To decide whether to respond to requests for assistance from other requesting member participants of OnWARN; 2. To respond to requests for assistance from other requesting member participants of OnWARN; 3. To determine the extent of aid or assistance to be provided to requesting member participants of OnWARN; 4. To request assistance from participating members of OnWARN if required; and 5. To withdraw from the OnWARN at his or her sole discretion; and, 6. That the Director of Environmental Services be authorized to administer the City’