Council Meeting

That the Minutes of the Council Meeting held on May 28, 2019, be adopted.

That Council receive the deputation of Vincent Santamaura on behalf of the applicant.

That the request for the City of Markham to complete the Municipal Information Form be received for information.

That the following proclamations, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: Built Green® Day - June 5, 2019 International Day Against Drug Abuse and Illicit Trafficking - June 26, 2019 Indigenous Peoples History Month - June 2019 Indigenous People Day - June 21, 2019 That the following request for a flag to be raised at the Anthony Roman Markham Civic Centre flagpole, approved by the City Clerk in accordance with the City of Markham Community Flag Raisings & Flag Protocol Policy, be received for information purposes: Indigenous People Day - June 21, 2019 (Organized by The City of Markham)

That the report of the Development Services Committee be received & adopted. (Items 1 to 2):

That the report entitled “Commercial Façade Improvement Grant Program for 2019”, dated May 27, 2019 be received; and, That Council supports a matching grant of up to $15,000.00 for the re-conditioning of the historic wooden windows and production of historically appropriate new wooden storm windows for 6890 14 th Ave.; and, That Council supports a matching grant of up to $3,107.50 for the selective repair and repainting of the historic wooden trims of 40-44 Main Street North, subject to the applicant obtaining a heritage permit; and, That the identified grants be funded from the Commercial Façade Improvement Program Account (620-101-5699-19016) which has a budget of $15,000.00 for the year 2019; and, That the $3,107.50 of grant assistance recommended for approval, in excess of the $15,000.00 available for the 2019 Commercial Façade Improvement Grant program be funded through unallocated funds from the 2019 Designated Heritage Grant program (620-1010-5699-19015); and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Designated Property Grant Applications -2019” dated May 27, 2019, be received; and, That Designated Property Grants for 2019 be approved in the amounts noted for the following properties, totaling $23,776.90, provided that the applicants comply with eligibility requirements of the program: 32 Washington Street, Markham Village-up to $5,000.00 for construction costs of front veranda as required by Site Plan agreement for rear addition to the existing heritage dwelling; and, 6 Wismer Place, Markham Heritage Estates - up to $7,500.00 for the replacement of the cedar shingle roof; and, 111 John Street, Thornhill - up to $1,276.90 for the production of historically appropriate wooden storm windows and minor repairs to historic wooden sash and siding; and, 16 George Street, Markham Village – up to $5,000.00 for re-conditioning of historic wooden windows and repairs to railing and floor deck of front veranda; and, 180 Main Street North, Markham Village - up to $5,000.00 for the installation of a historically appropriate wooden front door and storm door; and, That the grants be funded through the Designated Heritage Property Grant Project Fund, Account 620-101-5699-19015 ($30,000.00 available for 2019); and, That $3,107.50 be transferred to the 2019 Commercial Façade Improvement Grant Program (Account 620-101-5699-19016); and, That the remaining budget in the amount of $3,115.60 ($30,000 - $23,776.90 - $3,107.50) be returned to the original funding source; a

That the report of the Development Services Committee be received & adopted, save and except for items 8.2.3 and 8.2.4. (See following items 8.2.3 and 8.2.4).

That the report dated June 10, 2019 titled “Demolition Permit Application and Intention to Designate a Property under Part IV of the Ontario Heritage Act, David Hopper House, 11251 Woodbine Avenue, Ward 2, File No. 19 115460 DP, dated June 10, 2019, be received; and, That Council acknowledge that the applicant has filed a request to withdraw the demolition permit with the Building Standards Department, and, That the applicant be directed to ensure that the roof is covered and the building is secured to prevent further deterioration from the elements, and further, That the proposed designation of the property be

That Council consider the matter of "Demolition Permit Application and Intention to Designate a Property under Part IV of the Ontario Heritage Act, David Hopper House, 11251 Woodbine Avenue, Ward 2, File No. 19 115460 DP", immediately following the Deputations with respect thereto.

That the report entitled “Yonge Street/Highway 7 Regional Centre Transit Planning Optimization Value Engineering Advisory Services, Wards 1” be received; and, That the tendering process for consulting engineering services for the Yonge Street/Highway 7 Regional Centre Transit Planning Optimization Value Engineering Advisory Services (“Value Engineering Advisory Services”) be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (h), which states “where it is necessary or in the best interests of the City to acquire non-standard items or Consulting and Professional Services from a preferred supplier or from a supplier who has a proven track record with the City in terms of pricing, quality and service;” and, That the Value Engineering Advisory Services be awarded to NCE Value Engineers Inc. for an amount not exceeding $25,000 inclusive of HST impact and contingencies and internal charges; and, That a new 2019 Engineering capital project be created, “Yonge Street/Highway 7 Regional Centre Transit Planning Optimization Value Engineering Advisory Services, Wards 1” in the amount of $25,000 to be funded from the City-Wide Hard Development Charges Reserve; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated June 10, 2019 entitled “Urban Design & Development, New York NY July 2019” be received; and, That the 7-person Markham delegation to conduct site visits to view urban design & development in New York City be approved, and the City of Markham be represented by the Mayor, the Chair and Deputy Chair of Development Services, Regional Councillor Joe Li, the Chief Administrative Officer, the Commissioner of Development Services, and the Director of Planning & Urban Design; and, That the total cost of the delegation to New York, NY not exceed $11,500.00 and be expensed from within the 2019 Business Travel account 610-9985201; and further That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated June 10, 2019 entitled “Markham Delegation to Nordlingen Germany September 2019” be received; and, That the Markham delegation to attend the Wall Festival in Nordlingen Germany, September 5-8, 2019 be approved and Mayor and City Council be represented by a two-person delegation comprised of Regional Councillor Jack Heath and Ward 4 Councillor Karen Rea, and, That the total cost of the delegation to Nordlingen Germany not exceed $4,900.00 and be expensed from within the 2019 Business Travel account 610-9985201; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report “Markham Foundation for the Performing Arts” be received; and, That Council approve the “Markham Foundation for the Performing Arts Business Case” (Appendix B); and, That staff be authorized to apply for incorporation for a not-for-profit, Municipal Services Corporation which will operate under the corporate name the “Markham Foundation for the Performing Arts”; and, That Council approve the appointment of the City’s Chief Administrative Officer, Treasurer, and Director, Economic, Growth, Culture & Entrepreneurship as the initial directors of the Markham Foundation for the Performing Arts; and, That Staff be authorized to apply to Canada Revenue Agency (CRA) to register the Markham Foundation for the Performing Arts as a charity; and, That Staff be authorized to establish a nomination committee composed of Mayor, Ward 2 Councillor Alan Ho, Ward 1 Councillor Keith Irish, and two (2) current members of the Flato Markham Theatre Advisory Board ( Aleem Israel, Justin Reid ) to identify suitable director candidates for the Board of Directors of the Markham Foundation for the Performing Arts; and, That Council approve the advertising cost of the Board of Directors regular recruitment process to a maximum of $3,000.00, which will be funded from the approved 2019 Professional Fees account # 560 560 5699; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report of the General Committee be received & adopted. (Items 1 to 7):

That the report dated June 11, 2019 titled “2020 Budget Schedule” be received; and, That the following schedule for the 2020 Budget be approved with the dates and times below: Meeting #1 – Tuesday, September 24, 2019 (9:00 a.m. to 12:00 p.m. Council Chamber) Meeting #2 – Friday, September 27, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) Meeting #3 – Friday, October 4, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) Meeting #4 – Tuesday, October 29, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) Meeting #5 – Friday, November 1, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) Meeting #6 – Tuesday, November 5, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) Meeting #7 – Friday, November 8, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) Meeting #8 – Tuesday, November 12, 2019 (3:00 p.m. to 5:00 p.m. – Council Chamber) General Committee – Monday, November 18, 2019 (9:30 a.m. – Council Chamber) Draft presentation of the proposed 2019 Budget for the public meeting Meeting #9 – Tuesday, November 19, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) Public Meeting – Wednesday, November 27, 2019 (7 p.m. to 9 p.m. – Council Chamber) Feedback from the public meeting will be incorporated into the report to Council Council Decision – Tuesday, December 10, 2019 (1:00 p.m. – Council Chamber) Press Conference – Wednesday, December 11, 2019 (2 p.m. – Canada Room); and, That the following schedule for the 2020 Water & Wastewater Rate be approved with the dates and times below: General

That the report titled “Quality Management System - Management Review” be received; and, That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report dated June 11, 2019 entitled “Province of Ontario Audit and Accountability Fund” be received; and, That staff be directed to apply for funding from the Provincial Audit and Accountability Fund for service delivery and modernization opportunity reviews; Development process related to the Building, Engineering, and Planning department New parks delivery and parks maintenance processes; and, Recreation services process review; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report “Destination Marketing Organization Update” be received; and, That Council approve naming the City of Markham’s recently incorporated non-share capital corporation “Destination Markham Corporation”; and, That Council approve a Board of Directors composition of nine (9) Directors, which will be comprised of six (6) independent Directors and three (3) non-independent Directors (being the Mayor and two (2) Members of Council); and, That Council approve the advertising cost of the Board of Directors recruitment process to a maximum of $20,000, which will be funded from the DMO’s share of 2019 MAT revenue; and, That Staff be authorized to establish a Nominating Committee comprised of the Mayor, and the Chairs and Vice-Chairs of both the Economic Development and Budget Committees, to identify suitable candidates for the Board of Directors of the Destination Markham Corporation; and, That Staff report back to Council in the fall of 2019 with recommendations for the selection of the six (6) independent Director positions; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report, “Ontario’s Main Street Revitalization Initiative Fund,”, dated May 26, 2019, be received; and, That Council approve the projects noted below (by Main Street Area) for the Main Street Revitalization Initiative funded by the Province of Ontario in the amount of $320,609.39, as administered by the Association of Municipalities of Ontario with projects to be completed prior to March 31 st 2020: Main Street Unionville – Total of $140,304.53 to be allocated among three projects i. Access Gate Between Parkview Public School property and Main Street Unionville (to permit access during special events); ii. Bandstand extension of hard surfacing for seating areas, site improvements and flagpole; iii. Greening of laneway on Main Street. Main Street Markham – Total of $140,304.53 to be allocated among three projects: iv. Replacement of the planter/landscaping at Main Street and Robinson Street; v. Heritage Style Clock (2 sided) as an entrance feature on the island south of Highway #7; vi. Self-watering planters for streetscape. Yonge Street Thornhill – Total of $40,000.33 to be allocated among two projects: vii. Heritage themed banners viii. Self-watering planters for streetscape; and, That Council authorize the Director of Operations to sign a Memorandum of Understanding with the owner of 98 Main Street Markham North to seek authority to use the property for public features and to outline the responsibility of the City to continue to maintain the planter and its contents

That the report entitled “Waste Management Collection Contract Extension” be received; and, That the Request for Proposal process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non Competitive Procurement, when the extension of an existing contract would prove more cost-effective or beneficial; and, That Council approve an additional six (6) month contract extension to the Miller Waste Collection Contract, from December 1, 2020 to May 31, 2021, for the provision of residential curbside and multi-residential waste management collection services, on substantially the same terms and conditions as the current contract extension; and, That the Mayor and Clerk be authorized to execute the contract extension agreement, in a form satisfactory to the Commissioner of Community & Fire Services and the City Solicitor; and, That Staff report back to Council before November 2019 on the process to finalize a long-term contract for waste management collection services following the Regional Government Review by the Provincial Government, or as potential changes resulting from the review become more clear; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Community Centre Boards Memorandum of Understanding Update” be received; and, That Council authorize the Mayor and Clerk to execute an updated “Memorandum of Understanding” between the City and the Community Centre Boards , in accordance with this Report and in a form approved by the Commissioner of Community and Fire Services and the City Solicitor; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the notice of proposed sale for the City owned lands legally described as Part of Block 39 on Plan 65M -3780, designated as Part 3 on Plan 65R-38470, City of Markham, Regional Municipality of York, be confirmed. (In-Camera Item No. 13.5, December 12, 2018 Council Meeting)

That By-law 2019-66 be given three readings and enacted.

That the Council confidential minutes dated May 28, 2019 be confirmed.

That Councillor Andrew Keyes be appointed to Information Markham Board of Directors with a term ending November 14, 2022.

That the following person be appointed to the Heintzman House Community Centre Board : Name Term Renata Richardson November 30, 2021

That the confidential report on the Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting The Municipality or Local Board – Committee Of Adjust Appeal, 2403502 Ontario Inc. (Ward 2) be received; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report on Personal Matters about an identifiable individual, including Municipal or Local Board Employees (Wards 1-8) be received, and, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report regarding Security of the Property of the Municipality or local Board (Ward 5) be received, and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Ward 8) be received, and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-law 2019-67 be given three readings and enacted. Three Readings BY-LAW 2019-67 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF JUNE 12, 2019. No attachment

That the Council meeting be adjourned at 3:22 p.m.

1. That the following proclamations, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: a. Built Green® Day - June 5, 2019 b. International Day Against Drug Abuse and Illicit Trafficking - June 26, 2019 c. Indigenous Peoples History Month - June 2019 d. Indigenous People Day - June 21, 2019 2. That the following request for a flag to be raised at the Anthony Roman Markham Civic Centre flagpole, approved by the City Clerk in accordance with the City of Markham Community Flag Raisings & Flag Protocol Policy, be received for information purposes: 4 a. Indigenous People Day - June 21, 2019 (Organized by The City of Markham)

1. That the report entitled “Commercial Façade Improvement Grant Program for 2019”, dated May 27, 2019 be received; and, 2. That Council supports a matching grant of up to $15,000.00 for the re- conditioning of the historic wooden windows and production of historically appropriate new wooden storm windows for 6890 14th Ave.; and, 3. That Council supports a matching grant of up to $3,107.50 for the selective repair and repainting of the historic wooden trims of 40-44 Main Street North, subject to the applicant obtaining a heritage permit; and, 4. That the identified grants be funded from the Commercial Façade Improvement Program Account (620-101-5699-19016) which has a budget of $15,000.00 for the year 2019; and, 5. That the $3,107.50 of grant assistance recommended for approval, in excess of the $15,000.00 available for the 2019 Commercial Façade Improvement Grant program be funded through unallocated funds from the 2019 Designated Heritage Grant program (620-1010-5699- 19015); and further, 5 6. That staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report entitled “Designated Property Grant Applications - 2019” dated May 27, 2019, be received; and, 2. That Designated Property Grants for 2019 be approved in the amounts noted for the following properties, totaling $23,776.90, provided that the applicants comply with eligibility requirements of the program: a. 32 Washington Street, Markham Village-up to $5,000.00 for construction costs of front veranda as required by Site Plan agreement for rear addition to the existing heritage dwelling; and, b. 6 Wismer Place, Markham Heritage Estates - up to $7,500.00 for the replacement of the cedar shingle roof; and, c. 111 John Street, Thornhill - up to $1,276.90 for the production of historically appropriate wooden storm windows and minor repairs to historic wooden sash and siding; and, d. 16 George Street, Markham Village – up to $5,000.00 for re- conditioning of historic wooden windows and repairs to railing and floor deck of front veranda; and, e. 180 Main Street North, Markham Village - up to $5,000.00 for the installation of a historically appropriate wooden front door and storm door; and, 3. That the grants be funded through the Designated Heritage Property Grant Project Fund, Account 620-101-5699-19015 ($30,000.00 available for 2019); and, 4. That $3,107.50 be transferred to the 2019 Commercial Façade Improvement Grant Program (Account 620-101-5699-19016); and, 6 5. That the remaining budget in the amount of $3,115.60 ($30,000 - $23,776.90 - $3,107.50) be returned

1. That the report entitled “Yonge Street/Highway 7 Regional Centre Transit Planning Optimization Value Engineering Advisory Services, Wards 1” be received; and, 2. That the tendering process for consulting engineering services for the Yonge Street/Highway 7 Regional Centre Transit Planning Optimization Value Engineering Advisory Services (“Value Engineering Advisory Services”) be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (h), which states “where it is necessary or in the best interests of the City to acquire non-standard items or Consulting and Professional Services from a preferred supplier or from a supplier who has a proven track record with the City in terms of pricing, quality and service;” and, 3. That the Value Engineering Advisory Services be awarded to NCE Value Engineers Inc. for an amount not exceeding $25,000 inclusive of HST impact and contingencies and internal charges; and, 4. That a new 2019 Engineering capital project be created, “Yonge Street/Highway 7 Regional Centre Transit Planning Optimization Value Engineering Advisory Services, Wards 1” in the amount of $25,000 to be funded from the City-Wide Hard Development Charges Reserve; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 9

1. That the report “Markham Foundation for the Performing Arts” be received; and, 2. That Council approve the “Markham Foundation for the Performing Arts Business Case” (Appendix B); and, 3. That staff be authorized to apply for incorporation for a not-for-profit, Municipal Services Corporation which will operate under the corporate name the “Markham Foundation for the Performing Arts”; and, 4. That Council approve the appointment of the City’s Chief Administrative Officer, Treasurer, and Director, Economic, Growth, Culture & Entrepreneurship as the initial directors of the Markham Foundation for the Performing Arts; and, 5. That Staff be authorized to apply to Canada Revenue Agency (CRA) to register the Markham Foundation for the Performing Arts as a charity; and, 6. That Staff be authorized to establish a nomination committee composed of Mayor, Ward 2 Councillor Alan Ho, Ward 1 Councillor Keith Irish, and two (2) current members of the Flato Markham Theatre Advisory Board (Aleem Israel, Justin Reid) to identify suitable director candidates for the Board of Directors of the Markham Foundation for the Performing Arts; and, 7. That Council approve the advertising cost of the Board of Directors regular recruitment process to a maximum of $3,000.00, which will be 12 funded from the approved 2019 Professional Fees account # 560 560 5699; and further, 8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. That the report dated June 11, 2019 titled “2020 Budget Schedule” be received; and, 2. That the following schedule for the 2020 Budget be approved with the dates and times below: o Meeting #1 – Tuesday, September 24, 2019 (9:00 a.m. to 12:00 p.m. Council Chamber) o Meeting #2 – Friday, September 27, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) o Meeting #3 – Friday, October 4, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) o Meeting #4 – Tuesday, October 29, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) o Meeting #5 – Friday, November 1, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) o Meeting #6 – Tuesday, November 5, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) 13 o Meeting #7 – Friday, November 8, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) o Meeting #8 – Tuesday, November 12, 2019 (3:00 p.m. to 5:00 p.m. – Council Chamber) o General Committee – Monday, November 18, 2019 (9:30 a.m. – Council Chamber)  Draft presentation of the proposed 2019 Budget for the public meeting o Meeting #9 – Tuesday, November 19, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber) o Public Meeting – Wednesday, November 27, 2019 (7 p.m. to 9 p.m. – Council Chamber)  Feedback from the public meeting will be incorporated into the report to Council o Council Decision – Tuesday, December 10, 2019 (1:00 p.m. – Council Chamber) o Press Conference – Wednesday, December 11, 2019 (2 p.m. – Canada Room); and, 3. That the following schedule for the 2020 Water & Wastewater Rate be approv

1. That the report, “Ontario’s Main Street Revitalization Initiative Fund,”, dated May 26, 2019, be received; and, 16 2. That Council approve the projects noted below (by Main Street Area) for the Main Street Revitalization Initiative funded by the Province of Ontario in the amount of $320,609.39, as administered by the Association of Municipalities of Ontario with projects to be completed prior to March 31st 2020: Main Street Unionville – Total of $140,304.53 to be allocated among three projects: i. Access Gate Between Parkview Public School property and Main Street Unionville (to permit access during special events); ii. Bandstand extension of hard surfacing for seating areas, site improvements and flagpole; iii. Greening of laneway on Main Street. Main Street Markham – Total of $140,304.53 to be allocated among three projects: iv. Replacement of the planter/landscaping at Main Street and Robinson Street; v. Heritage Style Clock (2 sided) as an entrance feature on the island south of Highway #7; vi. Self-watering planters for streetscape. Yonge Street Thornhill – Total of $40,000.33 to be allocated among two projects: vii. Heritage themed banners viii. Self-watering planters for streetscape; and, 3. That Council authorize the Director of Operations to sign a Memorandum of Understanding with the owner of 98 Main Street Markham North to seek authority to use the property for public features and to outline the responsibility of the City to continue to maintain the planter and

1. That the report entitled “Community Centre Boards Memorandum of Understanding Update” be received; and, 18 2. That Council authorize the Mayor and Clerk to execute an updated “Memorandum of Understanding” between the City and the Community Centre Boards , in accordance with this Report and in a form approved by the Commissioner of Community and Fire Services and the City Solicitor; and further, 3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

21 1. That the report on Personal Matters about an identifiable individual, including Municipal or Local Board Employees (Wards 1-8) be received, and, 2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

That By-law 2019-67 be given three readings and enacted. 22 Three Readings BY-LAW 2019-67 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF JUNE 12, 2019. No attachment