General Committee Meeting

​That the minutes of the March 4, 2019 General Committee meeting be confirmed.

​ That the minutes of the November 28, 2018 Board of Management Unionville Business Improvement Area Committee meeting be received for information purposes.​

​ That the minutes of the February 19, 2019 Seniors Advisory Committee meeting be received for information purposes.​

That the report entitled “042-T-15 Cathodic Protection of Iron Watermains – Contract Extension” be received; and, That contract # 042-T-15 Cathodic Protection of Iron Watermains, awarded to 1460973 Ontario Limited O/A C.P. Systems (C.P. Systems), be extended for three (3) additional years at the same itemized pricing; and, That the tendering process for the Cathodic Protection of Iron Watermains be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (c); which states that “when the extension of an existing Contract would prove more cost-effective or beneficial”; and, That the annual amount of $289,283.33, inclusive of HST, be awarded for 2019; and, That a 8% contingency in the amount of $23,142.67 be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, That the award in the amount of $312,426.00 be funded from the capital project 053-6150-19241-005 “Cathodic Protection of Iron Watermains”; and, That the remaining funds of $65,374.00 in project #19241 “Cathodic Protection of Iron Watermains” be returned to the original funding source; and, That the contract services award (inclusive of 8% contingency) for: Year 2020 in the amount of $328,900.12 ($304,537.15 + $24,362.97), Year 2021 in the amount of $443,098.05 ($410,275.97 + $32,822.08), be requested as part of the 2020 and 2021 capital budget pro

That the report entitled “Award of Contract 126-R-18 Real Estate Brokerage Services” be received; and, That the contract for Real Estate Brokerage Services be awarded to the highest ranked/lowest priced bidder, Cushman & Wakefield Ltd.; and, That Contract 126-R-18 for Real Estate Brokerage Services be awarded to the highest ranked bidder, Cushman & Wakefield Ltd., for a one (1) year term with the City having an option to renew for four (4) additional years, with the following commission rates payable to them upon closing of the property transaction for five years (exclusive of HST); Years 1 - 5 Commission rates Sale of property 1.00% Purchase of property* 1.00% Lease of property a) Residential (% of 1-month rent) 50.00% b) Industrial (% of 1 st year net rent) 1.00% c) Industrial (% of each of the remaining years of the initial lease term) 1.00% d) Office ($ per square foot) $0.20 *When it is disclosed at the beginning of a transaction that the Vendor/Landlord will not pay a commission to the broker, the City shall pay the commission at the rate as outlined on the above chart; and, That bidder Cushman & Wakefield Ltd. be designated as the preferred vendor of the City’s Real Estate Brokerage Services needs for a one year term with the City Solicitor having the authority to renew successive one year terms to a maximum of five years; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled “Indemnification of Employees and Members of Council”, dated March 25, 2019, be received; and, That Attachment “A”, the proposed Indemnification of Employees and Members of Council By-law, be enacted; and, That the contract for the City’s Integrity Commissioner be amended to include the responsibilities set out in the By-law attached as Attachment “A”; and, That the Chief Administrative Officer and the City Clerk be authorized to enter into indemnification/reimbursement agreements with eligible persons where the Integrity Commissioner has authorized indemnity, in a form satisfactory to the City Solicitor; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That, in accordance with Section 239 (2) of the Municipal Act , General Committee resolve into a confidential session to discuss the following matters:

1. That General Committee be adjourned.

1. That the report entitled “042-T-15 Cathodic Protection of Iron Watermains – Contract Extension” be received; and, 2. That contract # 042-T-15 Cathodic Protection of Iron Watermains, awarded to 1460973 Ontario Limited O/A C.P. Systems (C.P. Systems), be extended for three (3) additional years at the same itemized pricing; and, 3. That the tendering process for the Cathodic Protection of Iron Watermains be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (c); which states that “when the extension of an existing Contract would prove more cost-effective or beneficial”; and, 4. That the annual amount of $289,283.33, inclusive of HST, be awarded for 2019; and, 5. That a 8% contingency in the amount of $23,142.67 be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 6. That the award in the amount of $312,426.00 be funded from the capital project 053-6150-19241-005 “Cathodic Protection of Iron Watermains”; and, 7. That the remaining funds of $65,374.00 in project #19241 “Cathodic Protection of Iron Watermains” be returned to the original funding source; and, 8. That the contract services award (inclusive of 8% contingency) for: a. Year 2020 in the amount of $328,900.12 ($304,537.15 + $24,362.97), b. Year 2021 in the amount of $443,098.05 ($410,275.97 + $32,822.08), be requested as part of the 20

4 1. That the report entitled “Award of Contract 126-R-18 Real Estate Brokerage Services” be received; and, 2. That the contract for Real Estate Brokerage Services be awarded to the highest ranked/lowest priced bidder, Cushman & Wakefield Ltd.; and, 3. That Contract 126-R-18 for Real Estate Brokerage Services be awarded to the highest ranked bidder, Cushman & Wakefield Ltd., for a one (1) year term with the City having an option to renew for four (4) additional years, with the following commission rates payable to them upon closing of the property transaction for five years (exclusive of HST); Commission Years 1 - 5 rates Sale of property 1.00% Purchase of property* 1.00% Lease of property a) Residential (% of 1-month rent) 50.00% b) Industrial (% of 1st year net 1.00% rent) c) Industrial (% of each of the remaining years of the initial 1.00% lease term) d) Office ($ per square foot) $0.20 *When it is disclosed at the beginning of a transaction that the Vendor/Landlord will not pay a commission to the broker, the City shall pay the commission at the rate as outlined on the above chart; and, 4. That bidder Cushman & Wakefield Ltd. be designated as the preferred vendor of the City’s Real Estate Brokerage Services needs for a one year term with the City Solicitor having the authority to renew successive one year terms to a maximum of five years; and further, 5. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 5

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters (10:43 AM):