Markham Public Library Board

Resolved that the agenda be approved. AGENDA 1.1

Resolved that the nominations for the position of Chair be closed and that Ms. Margaret McGrory is hereby elected to the position of Chair for the term ending January 2027 or until a new Chair is elected at the First Meeting of the New Board in 2027.

Resolved that the nominations for the position of Vice Chair be closed and that Mr. Edward Choi is hereby elected to the position of Vice Chair for the term ending January 2027 or until a new Vice Chair is elected at the First Meeting of the Board in 2027 .

Resolved that the minutes of November 24, 2025, Library Board Meeting be confirmed.

Resolved that the report “Markham Public Library Board 2026 Annual Agenda” be received.

Resolved that the Board receives the Board Presentation “2026: Look Ahead at MPL’s Priorities.”

Resolved that the report entitled “CEO’s Highlights, January 2026” be received.

Resolved that the Board receives the Trend Report Presentation on Artificial Intelligence.

Resolved that the Board receives the “BCL-2e Chief Executive Officer Performance Review Policy” documentation in preparation for the March In Camera Performance Review meeting.

Resolved that “Board Meeting Attendance Record, January to November 2025” be received.

Resolved that the Board has reviewed the policies under Policy Governance: Governance Process GP-1 to GP-2k, Board-CEO Linkages BCL-1 to BCL-2e and Executive Limitations EL-2a to EL-2j and accepts the proposed change (E-2c Budgeting/Forecasting timing from May to June)

Resolved that the Board approves the proposed amendments to the City of Markham Terms of Reference for the Markham Public Library Board, and that; The approved terms of Reference be forwarded to City Clerks Department for Council Approval to become effective for the incoming Library Board 2026/2027.

Resolved that the “Executive Limitations: Internal Monitoring Report Schedule 2026” be received.

Resolved that the Consent Agenda comprising Agenda items 7.0 to 7.3 and the same are hereby approved as written and the CEO of the Library is hereby authorized and directed to take such action that may be necessary to give effect to the recommendations as therein contained: CONSENT AGENDA: 7.1 Declaration of Due Diligence by the CEO 7.2 Communication and Correspondence: 7.2.1 MarkhamReview.com: Community marketplace highlights excellence and creativity in Markham Community marketplace highlights excellence and creativity in Markham – Markham Review 7.2.2 City of Markham: Use of Corporate Resources for Election Purposes Policy 7.3 Board Statistics-Detail

AGENDA 1.1 Resolved that the Board move in camera at 8:51 p.m. to discuss a confidential personnel matter.

Resolved that the motions approved In Camera be ratified.