GENERAL COMMITTEE

1) That the Minutes of the June 20, 2011 General Committee be confirmed.

1) That the Minutes of the June 1, 2011 Communications & Information Technology Sub-Committee be received for information purposes.

1) That the Minutes of the May 26, 2011 Cycling & Pedestrian Advisory Committee be received for information purposes.

1) That the Minutes of the June 8, 2011 E3 Task Force be received for information purposes.

1) That the Minutes of the June 22, 2011 TXM and Amanda Task Force be received for information purposes.

1) That the report entitled “ Award of Proposal 009-R-11 Supply and Install Telephone System, Unified Messaging & Call Centre Software” be received; and, 2) That the contract for Supply and Install Telephone System, Unified Messaging & Call Centre Software from Proposal 009-R-11 be awarded subject to a signed detailed statement of work agreement, in a form satisfactory to the Commissioner of Corporate Services to the highest ranked bidder, Unity Telecom Corp., in the amount of $1,143,018 (inclusive of HST impact); and, 3) That the hardware, software and labour cost for 009-R-11 be funded from account #049-5350-10077-005 (Core Phone System Phase#1) in the amount of $399,000 and account #049-5350-11118-005 (Core Phone System Phase#2) in amount of $205,600 with a total of $604,600 (inclusive of HST impact); and, 4) That the warranty, support and maintenance fees for the telephone system in the amount of $453,997 (inclusive of HST impact) over a five year term be funded from existing various departmental telecom operating budget (to be consolidated under ITS budget); and, 5) That the funding shortfall of $84,421 be addressed in the 2012 capital budget process; and, 6) That Unity Telecom Corp. be designated as the preferred vendor for Town’s telephony service needs and for Avaya Hardware and software product for the term of this contract; and further, 7) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1) That the presentation by Mr. Glen Taylor, Senior Manager, Infrastructure and Special Projects entitled “Infrastructure Project Update RinC & Stimulus” be received.

1) That the Public Realm Status Report be received; and, 2) That the Public Realm Advisory Committee be formed, comprised of Deputy Mayor Heath, Councillors Burke, Chiu and Kanapathi as approved at the April 5 th 2011 Council meeting and including, two (2) members of the public with appropriate experience; and, 3) That the Public Realm Advisory Committee Terms of Reference be approved as attached as Appendix “A”; and, 4) That the Public Realm staff working team will continue to work on the demonstration projects and develop and advise on the Public Realm Strategy and Guidelines; and further, 5) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1) That the report entitled “Installation of Artificial Turf Field at Mount Joy Community Centre” be received; and, 2) That an artificial turf field, as approved in the 2011 Capital Budget, be constructed at Mount Joy Community Centre, over the existing natural turf field; and, 3) That the tendering process be waived in accordance with Purchasing By-Law 2003-351, Part II, Section 1(h), Non Competitive Procurement, where it necessary or in the best interests of the Town to acquire non standard or Consulting and Professional Items from a preferred supplier or from a supplier who has a proven track record with the Town in terms of pricing, quality, and service - for design and external project management to be awarded to Baker Turner Inc who successfully designed and project managed the Saint Roberts Artificial Turf Field; and, 4) That if Council supports the installation of a grade beam during the initial construction of the artificial turf for consideration to install an air supported structure in the future that additional funding in the amount of $130,000 be allocated to this project; and, 5) That the additional funding requirement of $130,000 will be funded from the pre-approval of the 2012 Operating Non-Life Cycle funded Capital Budget; and, 6) That any lighting replacements and enhancements required be funded out of the 2012 Capital Lifecycle Program; and further, 7) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That, in accordance with Section 239 (2) (a & b) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matters (9:51 AM): 1) The security of property of the municipality or local board. 2) Personal matters about an identifiable individuals, including municipal or local board employees. (Restricted Agenda)

That the Committee rise from the in-camera session (10:04 AM).