Markham Public Library Board

AGENDA 2.1 Resolved that the agenda be approved.

Resolved that the nominations for the position of Chair be closed and that Ms. Margaret McGrory is hereby elected to the position of Chair for the term ending January 2025.

Resolved that the nominations for the position of Vice-Chair be closed and that Mr. Edward Choi is hereby elected to the position of Vice-Chair for the term ending January 2025.

AGENDA 2.1 Resolved that the election of Ms. Margaret McGrory to the position of Chair held at the First Meeting January 29, 2024 be confirmed and that Ms. Margaret McGrory be appointed as Chair for the term ending January 2025. And that the election of Mr. Edward Choi to the position of Vice-Chair held at the First Meeting January 29, 2024 be confirmed and that Mr. Edward Choi be appointed as Vice-Chair for the term ending January 2025.

Resolved that the Board receives the Board Education Presentation entitled “Collections, Strategy, Processes and Policies.”

Resolved that the minutes of the November 27, 2023 Library Board Meeting be confirmed.

Resolved that the Consent Agenda comprising Agenda items 2.2 to 2.4.1 and the same are hereby approved as written and the CEO of the Library is hereby authorized and directed to take such action that may be necessary to give effect to the recommendations as therein contained: 2.3 Declaration of Due Diligence by the CEO 2.4 Communication and Correspondence: 2.4.1 YorkRegion.com: Unique children’s art exhibition on display at Markham’s Angus Glen Community Library https://www.yorkregion.com/things-to-do/unique-children-s- art-exhibition-on-display-at-markham-s-angus-glen- community-library/article_8ec5e3a4-9074-5271-985a- 773046625a4a.html

Resolved that the report entitled “CEO’s Highlight’s January 2024” be received.

Resolved that the Board receives the “BCL-2e Chief Executive Officer Performance Review Policy” documentation in preparation for the March In Camera Performance Review meeting.

Resolved that the “Executive Limitations/Internal Monitoring Reports Schedule 2024” be received.

Resolved that the report entitled “Internal Monitoring Report: Executive Limitation El-2f, Protection of Services” be received. AGENDA 2.1

Resolved that the Annual Ends Report be received.

Resolved the report “Ends Progress Update” be received.

AGENDA 2.1 Resolved that the resignation of Ms. Lisa Tomjenovic from the Markham Public Library Board effective January 9, 2024 be received, And that the Board will continue with fourteen Members.

Resolved that the report “Markham Public Library Board 2024 Annual Agenda” be received.

Resolved that the “Board Meeting Attendance Records, January to May 2023 and June to November 2023” be received.

Resolved that the Board adopt the alternative proposal for Board meetings as follows: In-person: September, October, May and June, and virtually by ZOOM: November, January, March and April.

Resolved that the Board meet in Camera at 8:54 p.m. to discuss a confidential matter.

Resolved that the motions approved In Camera be ratified.

Resolved that the motions approved at the Special In Camera meeting held November 27, 2023 be ratified. AGENDA 2.1