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Markham Public Library Board
April 24, 2023
What was decided (13 motions)
13 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
Resolved that the agenda be approved.
Moved by Mrs. Lillian Tolensky, seconded by Mr. Raymond Chan
Carried
Resolved that the minutes of the March 27, 2023 Library Board Meeting be confirmed.
Moved by Mrs. Lillian Tolensky, seconded by Mr. Edward Choi
Carried
Resolved that the Consent Agenda comprising Agenda items 2.2 to 2.4.2 and the same are hereby approved as written and the CEO of the Library is hereby authorized and directed to take such action that may be necessary to give effect to the recommendations as therein contained: 2.3 Declaration of Due Diligence by the CEO 2.4 Communication and Correspondence: 2.4.1 cbc.ca/news: CBC partners with Markham Public Library to offer youth Radio Camp https://www.cbc.ca/news/canada/toronto/community/cbc- partners-with-markham- library-to-offer-youth-radio-camp- 1.6806360 2.4.2 markham.ca: A Fiscally Responsible Budget That Invests in Excellent City of Markham Services https://www.markham.ca/wps/portal/home/news/a-fiscally- responsible-budget-that-invests-in-excellent-city-of- markham-services
Moved by Mrs. Lillian Tolensky, seconded by Mr. Edward Choi
Carried
Resolved that the report entitled “CEO’s Highlight’s April 2023” be received.
Moved by Mrs. Pearl Mantell, seconded by Deputy Mayor Michael Chan
Carried
Resolved that the report entitled “Markham Centre Update, April 2023” be received.
Moved by Mrs. Pearl Mantell, seconded by Mrs. Lillian Tolensky
Carried
Resolved that the report entitled “Internal Monitoring Report: Executive Limitation El-2e, Asset protection” be received.
Moved by Mrs. Lillian Tolensky, seconded by Mr. Ben Hendriks
Carried
Resolved that the report “Strategic Plan Update” be received.
Moved by Mr. Raymond Chan, seconded by Mrs. Pearl Mantell
Carried
Resolved that the Board receives the revised version of the Markham Public Library Board By-laws effective March 2023. AGENDA 2.1
Moved by Mrs. Lillian Tolensky, seconded by Mr. Jay Xie
Carried
That the report on the venue for Board Meetings be received and that Library Board meetings will continue in their current virtual format until the new Board is in place and can make their recommendations; and that; In preparation for an anticipated hybrid model, staff develop a policy for hybrid meetings that ensures an equitable experience for all, regardless of the method of participation.
Moved by Mrs. Pearl Mantell, seconded by Mr. Raymond Chan
Carried
Resolved that the Board approves the Library and Political Elections Policy (2022) as revised; and That staff be authorized and directed to do all things necessary to give effect to this resolution.
Moved by Mr. Edward Choi, seconded by Mrs. Lillian Tolensky
Carried
Resolved that the report entitled “Questionnaire Results; “Feedback to the Chair” be received.
Moved by Mr. Ben Hendriks, seconded by Mrs. Pearl Mantell
Carried
Resolved that the Board meet in Camera at 8:06 p.m. to discuss a confidential personnel matter.
Moved by Mr. Raymond Chan, seconded by Mr. Edward Choi
Carried
AGENDA 2.1 Resolved that the motions approved In Camera be ratified.
Moved by Mr. Edward Choi, seconded by Mr. Ben Hendriks