Markham Public Library Board

Resolved that the agenda be approved.

Resolved that the minutes of the January 23, 2023 Library Board Meeting be confirmed.

Resolved that the Consent Agenda comprising Agenda items 2.2 to 2.4. 8 and the same are hereby approved as written and the CEO of the Library is hereby authorized and directed to take such action that may be necessary to give effect to the recommendations as therein contained: 2.3 Declaration of Due Diligence by the CEO 2.4 Communication and Correspondence: 2.4.1 YorkRegion.com: Markham’s Canadians of Indian origin start the new year with community initiated food drive https://www.yorkregion.com/community-story/10837036-markham-s- canadians-of-indian-origin-start-the-new-year-with-community-initiated- food-drive/ 2.4.2 YorkRegion.com: Strike action looms at Markham Libraries https://www.yorkregion.com/news-story/10839720-strike-action-looms-at- markham-libraries-after- union-rejects-city-s- offer/?s=n1?source=newsletter&utm_content=a02&utm_source=ml_nl&ut m_medium=email&utm_email=BE2D3B68DB620D000F0E5035560358CA &utm_campaign=yrha_145176 2.4.3 Sing Tao and Mingpao Newspapers: Translation attached AGENDA 2.1 https://www.singtao.ca/6160885/2023-01-31/news- %E8%90%AC%E9%8C%A6%E5%B8%82%E6%94%BF%E5%BA%9C% E5%9C%96%E6%9B%B8%E9%A4%A8%E5%B7%A5%E6%9C%83%E8 %AB%87%E5%88%A4%E7%A0%B4%E8%A3%82/?variant=zh-hk http://www.mingpaocanada.com/realtimenews/tor/content_CANADA_NEW .cfm?aid=416843&m=0 2.4.4 news.yahoo.com: Putting pen to paper can be therapeutic https://ca.news.yahoo.com/putting-pen-paper-therapeutic-203400674.html 2.4.5 MarkhamReview.com: Greater meaning to life through multi-gene

Resolved that the report entitled “CEO’s Highlight’s March 2023” be received.

Resolved that the report entitled “Markham Centre Update, March 2023” be received.

Resolved that the Report entitled “Internal Monitoring Report: Executive Limitation El-2d, Financial Condition” be received.

Resolved that the internal monitoring report entitled “Executive Limitation: El-2g, Emergency Executive Succession” be received.

Resolved that the report entitled “Internal Monitoring Report: Executive Limitation: EL-2j Communication & Counsel to the Board (October 2022 to February 2023), be received.

Resolved that the Board approves the amendment to By-law 2.1; Size and Composition in order to reduce the number of Council members appointed to the Board from three to two.

Resolved that the Board supports the signing of the Urban Libraries Declaration of Democracy and authorizes the CEO to submit the document on behalf of the Markham Public Library Board.

Resolved that the report “Spring 2023 Library Programs” be received.

Resolved that the report “Board Presentation to Council Discussion” be received. AGENDA 2.1

Resolved that the Board receives the Board Education Presentation entitled “MPL Board Update on Fine-Free Pilot” and; That the Board approves late fine-free children’s/teens’ library cards on a permanent basis, and; That the Board direct staff to pursue opportunities to phase out late fines for adult cards over the next 3-5 years.

Resolved that the report entitled “Questionnaire Results; “The Board and the CEO” be received. AGENDA 2.1

Tolensky Resolved that the motions approved at the Special In Camera meeting held February 13, 2023 be ratified.