Markham Public Library Board

Resolved that the agenda be approved.

Resolved that the minutes of the March 24, 2025, Library Board Meeting be confirmed. AGENDA 1.1

Resolved that the minutes of the April 29, 2025, Library Board Meeting be confirmed.

That the report entitled “Financial Statements of the City of Markham Public Library Board, December 31, 2024” be received; and, That the Board approves the Financial Statements of the City of Markham Public Library Board, December 31,2024; and, That the Board Chair be authorized to sign the approved 2024 Financial Statements on behalf of the Board; and, That the Board authorize Staff to issue the final audited Financial Statements for the fiscal year ended December 31,2024. AND that staff be authorized and directed to do all things necessary to give effect to this resolution.

Resolved that the Board receives the Board Report “Trend Report Update” and the related Presentation.

Resolved that the report entitled “CEO’s Highlights, April 2025” be received.

AGENDA 1.1 Resolved that the Library Board adopts the 2025 Capital Budget of $3,235,000 for the Library’s portion of the City of Markham’s 2025 Capital Budget; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Resolved that the Library Board approves the 2025 City of Markham Grant in the amount of $15,679,598; and, That the Board approves the 2025 Library Operating Budget consisting of Library Income in the amount of $918,972, and Operating Expenditures (excluding Personnel Ramp-ups) in the amount of $16,598,570; and, That upon finalization of the 2024 Library audited financial statements, the 2025 Operating Budget be adjusted to reflect the 2024 operating results; and, That the above figures be subject to further adjustment as required throughout the year based on information received from the City of Markham; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

AGENDA 1.1 Resolved that the resignation of Ms. Jenny Tung from the Markham Public Library Board effective April 21, 2025 be received; And that the Board will continue with eleven members.

Resolved that the report “Strategic Plan Update” be received.

Resolved that the report entitled “Internal Monitoring Report: Executive Limitation EL-2e, Asset Protection ” be received.

Resolved that the report entitled “Internal Monitoring Report: Executive Limitation EL-2d, Financial Condition ” be received.

Resolved that the Consent Agenda comprising Agenda items 7.0 to 7.2.3 and the same are hereby approved as written and the CEO of the Library is hereby authorized and directed to take such action that may be necessary to give effect to the recommendations as therein contained: 7.0 CONSENT AGENDA: 7.1 Declaration of Due Diligence by the CEO 7.2 Communication and Correspondence: 7.2.1 YorkRegion.com: Your Earth Month bucket list: 9 Markham events you shouldn’t miss https://www.yorkregion.com/news/your-earth-month- bucket-list-9-markham-events-you-shouldn-t-miss/article_ 7.2.2 Canadian Firefighter: Wellness Spaces for First Responders Canadian-Firefighter-Wellness-Spaces-A.-Perchotte.pdf 7.3 Board Statistics-Detail

Resolved that the report entitled “Questionnaire Results: Feedback to the Chair” be received.

Resolved that the Board meet in Camera at 8:52 p.m. to discuss confidential matters.

Resolved that the motions approved In Camera be ratified.