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Markham Public Library Board
January 23, 2023
What was decided (15 motions)
15 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
Resolved that the agenda be approved.
Moved by Mrs. Lillian Tolensky, seconded by Mrs. Pearl Mantell
Carried
Resolved that the minutes of the November 28, 2022 Library Board Meeting be confirmed.
Moved by Mr. Raymond Chan, seconded by Mr. Ben Hendriks
Carried
Resolved that the Consent Agenda comprising Agenda items 2.2 to 2.4.1 and the same are hereby approved as written and the CEO of the Library is hereby authorized and directed to take such action that may be necessary to give effect to the recommendations as therein contained: 2.3 Declaration of Due Diligence by the CEO 2.4 Communication and Correspondence: 2.4.1 MarkhamReview.com: Family Literacy Day https://markhamreview.com/?s=family+literacy+day
Moved by Mrs. Pearl Mantell, seconded by Mr. David Whetham
Carried
Resolved that the report entitled “CEO’s Highlight’s January 2023” be received.
Moved by Mr. Edward Choi, seconded by Mr. Ben Hendriks
Carried
Resolved that the report entitled “Markham Centre Update, January, 2023” be received.
Moved by Mrs. Lillian Tolensky, seconded by Mr. Edward Choi
Carried
Resolved that the Board has reviewed the policies under Policy Governance: Governance Process GP-1 to GP-2k, Board-CEO Linkage BCL-1 to BCL-2e and Executive Limitations El-2a to EL-2j and there are no proposed changes at this time.
Moved by Mrs. Pearl Mantell, seconded by Mr. Ben Hendriks
Carried
Resolved that the Board meet in camera at 7:18 p.m. to discuss a confidential personnel matter.
Moved by Mr. Raymond Chan, seconded by Mr. Ben Hendriks
Carried
Resolved that the motions approved In Camera be ratified.
Moved by Mrs. Lillian Tolensky, seconded by Mr. Edward Choi
Carried
Resolved that the motions approved at the Special In Camera meeting held January 17, 2023 be ratified.
Moved by Mrs. Pearl Mantell, seconded by Mr. Raymond Chan
Carried
Resolved that the Board receives the” BCL-2e Chief Executive Performance Review Policy” documentation in preparation for the March In Camera Performance Review meeting.
Moved by Mrs. Lillian Tolensky, seconded by Mr. Edward Choi
Carried
Resolved that the “Executive Limitations/Internal Monitoring Reports Schedule 2023” be received.
Moved by Mr. Ben Hendriks, seconded by Mr. David Whetham
Carried
Resolved that the report entitled “Internal Monitoring Report -Executive Limitation El-2f, Protection of Services” be received.
Moved by Mr. Ben Hendriks, seconded by Mrs. Pearl Mantell
Carried
Resolved the Annual Ends Report be received.
Moved by Mrs. Lillian Tolensky, seconded by Mr. Raymond Chan
Carried
6 of 9 AGENDA 2.1 Resolved the report “Strategic Plan Update” be received.
Moved by Mr. Edward Choi, seconded by Mrs. Pearl Mantell
Carried
Resolved that the report “Markham Public Library Board 2023 Annual Agenda” be received.
Moved by Mrs. Lillian Tolensky, seconded by Mr. Raymond Chan