COUNCIL

That the Minutes of the Council Meeting held on June 14, 2011, be adopted.

1) That Council receive the following delegations regarding the item titled “Information Report, Update on Community Consultation, Hughson Drive Study Area [Hughson Drive, Lunar Crescent, Ankara Court, Polaris Drive and Athens Drive (west end) (SD 10 110091)]: 1. John Olaes 2. Jeremy Tio 3. Helen Antonopoulos 4. Anna Chang 5. Michael Baranowsky 6. Rosemary Torelli 7. Chi Kin Chu (For Council’s decision on this matter - See Item No. 6, Report No. 45)

That Report No. 40 – Development Services Committee comprised of 3 items be received and adopted. (1) ACCEPTANCE FOR MAINTENANCE OF PLANS OF SUBDIVISIONS REGISTERED PLAN NUMBERS 65M-3970, 65M-4032, 65M-3976, 65M-3876 – BLK 4, 65M-3571, 65M-3616, 65M-3669, 65M-4008, 65M-3813, 65M-3814, 65M-3874, 65M-4027 AND 65M-4003 (10.7) Report 1) That the report entitled “Acceptance for Maintenance of Plans of Subdivision” Registered Plan Numbers 65M-3970, 65M-4032, 65M-3976, 65M-3876 – BLK 4, 65M-3571, 65M-3616, 65M-3669, 65M-4008, 65M-3813, 65M-3814, 65M-3874, 65M-4027 and 65M-4003 dated June 14, 2011 be received; and, 2) That the municipal services in Subdivision Registered Plan numbers 65M-3970, 65M-4032, 65M-3976, 65M-3876 – BLK 4, 65M-3571, 65M-3616, 65M-3669, 65M-4008, 65M-3813, 65M-3814, 65M-3874, 65M-4027 and 65M-4003 be Accepted for Maintenance; and, 3) That by-laws be enacted by Council to accept these subdivisions and to establish each of the roads within the residential subdivisions as a public highway of the Town of Markham; and, 4) That the Community Services Commission accepts the responsibility for operating and maintaining the infrastructure within the subdivision as part of the Town’s system; and, 5) That the Acceptance for Maintenance Period commence June 1, 2011; and, 6) That acceptance of the subdivision be taken into consideration in future operating budgets; and, 7) That the by-law to amend schedule ‘12’ of Traffic By-law #106-71, by including compulsory stops to th

That Report No. 41 – General Committee comprised of 3 items be received and adopted. (1) MINUTES OF THE JUNE 14, 2011 ENVIRONMENTAL ISSUES COMMITTEE (16.0) Minutes Parks Ambassadors Program Report 1) That the Minutes of the June 14, 2011 Environmental Issues Committee be received for information purposes; and, 2) That the following recommendations from the June 14, 2011 Environmental Issues Committee minutes be endorsed: “That the report entitled Parks Ambassadors Program be received; and, That Council approve the Town’s participation in York Regional Police’s Parks Ambassadors Program commencing in the Summer of 2011; and, That the estimated 2011 costs of $5,000 for the program be funded equally from the 2011 Operating budgets within the Operations and By-law Enforcement & Licencing departments and the 2012 anticipated costs will be addressed in the 2012 budget process; and, That staff report back to Council in early 2012 on the outcome of the Parks Ambassadors Program; and, That staff report back with options to coordinate all Markham Park related programs (such as Adopt-a Park and Park Ambassadors Program); and, That staff report back in the Fall of 2011 on the Town’s current practices regarding the use of police letters of clearance for employees and volunteers; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution.”

That Report No. 42 – Development Services Committee comprised of 8 items be received and adopted. (1) REQUEST FOR DEMOLITION – GARAGE RECONSTRUCTION – HISTORIC SHED 94 JOHN STREET, THORNHILL BUILDING PERMIT FILE 11 116033 (10.13, 16.11) Report 1) That Council endorse the demolition of the garage at 94 John Street and the reconstruction of the historic shed located within the Thornhill Heritage Conservation District; and, 2) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

(1) AWARD OF PROPOSAL 009-R-11 SUPPLY & INSTALL TELEPHONE SYSTEM, UNIFIED MESSAGING & CALL CENTRE SOFTWARE (7.12) Report 1) That the report entitled “ Award of Proposal 009-R-11 Supply and Install Telephone System, Unified Messaging & Call Centre Software” be received; and, 2) That the contract for Supply and Install Telephone System, Unified Messaging & Call Centre Software from Proposal 009-R-11 be awarded subject to a signed detailed statement of work agreement, in a form satisfactory to the Commissioner of Corporate Services to the highest ranked bidder, Unity Telecom Corp., in the amount of $1,143,018 (inclusive of HST impact); and, 3) That the hardware, software and labour cost for 009-R-11 be funded from account #049-5350-10077-005 (Core Phone System Phase#1) in the amount of $399,000 and account #049-5350-11118-005 (Core Phone System Phase#2) in amount of $205,600 with a total of $604,600 (inclusive of HST impact); and, 4) That the warranty, support and maintenance fees for the telephone system in the amount of $453,997 (inclusive of HST impact) over a five year term be funded from existing various departmental telecom operating budget (to be consolidated under ITS budget); and, 5) That the funding shortfall of $84,421 be addressed in the 2012 capital budget process; and, 6) That Unity Telecom Corp. be designated as the preferred vendor for Town’s telephony service needs and for Avaya Hardware and software product for the term of this contract; and further, 7) That St

That Report No. 45 – Development Services Committee comprised of 10 items be received and adopted. (1) MILLIKEN MILLS SUB-COMMITTEE MINUTES - JUNE 8, 2011 (10.0) Minutes 1) That the minutes of the Milliken Mills Sub-Committee meeting held June 8, 2011, be received for information purposes; and 2) That the relocation of the Roger’s Cell Tower from Brimley Road and 14th Avenue, to an alternate property be approved in principle; and further, 3) That authority for the necessary approvals regarding relocation of the Cell Tower, be delegated to the Commissioner of Development Services.

That Council consider the proposed motion regarding Hughson Drive Study Area immediately following the delegations with respect thereto.

That Council consider the matter regarding Gemcross Developments, (Constrada Aggregate Recycling Facility), 350 Rodick Road, immediately following the delegations with respect thereto.

That Council receive and consent to the disposition of communications in the following manner:

1) That the following proclamation issued by the Town Clerk in accordance with the Town of Markham Proclamation Policy be received for information purposes: - International Day Against Drug Abuse and Illicit Trafficking (June 25, 2011).

NOTICES OF PROPOSED SALE TOWN OF MARKHAM PROPOSED SALE OF SURPLUS REAL PROPERTY (Pursuant to By-law 178-96) 1) That the notice of the proposed sale for the Town own lands legally described as former road allowance between Lots 10 and 11, Concession 3, be received; and that this legal description be revised to read as “former road allowance between Lots 10 and 11, Concession 9”; and, 3) That the notice of the proposed sale for the Town own lands legally described as former road allowance between Lots 10 and 11, Concession 9 be published in the Markham Economist and Sun and in the September 20, 2011 Council Agenda. (Council In-camera Item 4)

1) That the report entitled “Award of Tender # 052-T-11, Rehabilitation of Reesor Road Bridge (B13) between Steeles Avenue East and 14 th Avenue” be received; and, 2) That the memorandum dated June 28, 2011 from the Director of Engineering providing an update on the options and cost implications for provision of a wildlife corridor and a wider sidewalk be received; 3) That the contract for Tender # 052-T-11, Rehabilitation of Reesor Road Bridge (B13) between Steeles Avenue East and 14 th Avenue be awarded to the lowest priced, qualified bidder, Anscon Contracting Inc., in the amount of $400,916.35 inclusive of HST; and, 4) That a separate purchase order in the amount of $40,092.00 inclusive of HST, be issued for contingency to cover any additional construction fees and that the Director of Engineering be authorized to approve the expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and, 5) That staff be authorized to retain a qualified geotechnical consulting firm – Coffey Geotechnics in accordance with the Town’s purchasing By law to provide geotechnical and materials testing services during construction with an upset limit of $11,000.00 inclusive of HST; and, 6) That a separate purchase order in the upset amount of $6,000.00 inclusive of HST be issued to Aquafor Beech Limited to provide fish management program work during construction as requested by TRCA for the bridge construction permission; and, 7) That the

NOTICES OF PROPOSED SALE TOWN OF MARKHAM PROPOSED SALE OF SURPLUS REAL PROPERTY (Pursuant to By-law 178-96) 1) That the notice of the proposed sale for the Town own lands legally described as Parts 2, 3 and 6, Plan 65R-32854, being lands near the 16 th Avenue and Reesor Road intersection, be confirmed. (In-camera Item No. 5)

1) That the Town of Markham Council send a letter to the Chair and all local Trustees of the York Region District School Board urging the Board to reject the recommendation of the Property Management Committee to not replace the track at the Markham District High School; and, 2) That the Board be apprised of an available contribution of $50,000 from the Frank Scarpitti Charitable Foundation for the replacement of the track at Markham District High School; and further, 3) That Local Councillors support the community initiatives to assist in fundraising further contributions to be used towards the replacement of the track at Markham District High School.

That Council consider the motion regarding the Markham District High School running track.

That By-laws 2011-132 to 2011-165 and By-laws 2011-167 to 2011-179 be given three readings and enacted. Three Readings BY-LAW 2011-132 ROAD DEDICATION BY-LAW, OXNARD, BOXGROVE LTD., 65M-3970, PART OF LOTS 4 AND 5, CONCESSION 9 - A by-law to establish streets laid out according to the subject Plan of Subdivision as public highway (Kentview Crescent and Markham By-Pass). (Item No. 1, Report No. 40) By-law

That Council rise from the in-camera session and report. (10:43 p.m.)

1) That the minutes of the in-camera Council meeting held on June 14, 2011, be confirmed.

1) That the confidential report entitled “Acquisition of 16 Main Street, Unionville, Ontario” be received.

1) That the confidential report dated May 26, 2011 from the Acting Town Solicitor and Acting Chief Administrative Officer regarding a proposed acquisition of property be received; and, 2) That staff be directed to undertake the necessary action to give effect to recommendations of this report.

1) That the confidential report dated June 15, 2011 from the Town Solicitor and Chief Administrative Officer regarding surplus Town lands be received for information; and, 2) That the former road allowance between Lots 10 and 11, Concession 9, described on Exhibit No. 1 to this report be declared surplus to municipal purposes; and further, 3) That staff be directed to do all things necessary to give effect to this report.

1) That the confidential report entitled “Declaration of Surplus Real Property - Proposed Disposition of Town Owned Properties - 16 th Avenue and Reesor Road: Elimination of Jog” be received; and, 2) That Parts 2, 3 and 6, Plan 65R-32854, being lands near the 16 th Avenue and Reesor Road intersection be declared surplus pursuant to By-law 178-96 and that notice of the proposed disposition of such lands be placed on the agenda for the Council Meeting June 28, 2011; and, 3) That the Mayor and Clerk be authorized to execute a Transfer of Land to the Regional of York, and any other related documents required to complete the transaction described in this report, in a form satisfactory to the Chief Administrative Officer and the Town Solicitor; and further, 4) That Staff be authorized and directed to take the actions set out in this report.

1) That the following persons be appointed to the Doors Open Markham Committee with a term ending September 1, 2012: Sandra Allen Lalaine Dyok Nancy Medlock Catherine Mount Judy Pfaff

1) That the confidential report dated June 23, 2011 regarding damaged sanitary sewer on Amber Street be received; and, 2) That Waterworks staff proceed to repair the damaged sanitary sewer, sewer manholes and sanitary sewer service connection on Amber Street, in compliance with the Purchasing By-law; and further, 3) That Staff be authorized and directed to take the actions set out in this report.

1) That the General Committee restricted meeting minutes from June 27, 2011 be received; and, 2) That staff be authorized to proceed as directed by Council.

1) That the confidential report entitled “Legal Advice re Gemcross Developments (Constrada Aggregate Recycling Facility)” dated June 23, 2011 be received; and, 2) That staff be directed to negotiate terms with the applicant regarding an exit date no later than December 31, 2012, and report back to Development Services Committee in the fall.

1) That the confidential report dated June 28, 2011 regarding the Pan Am Games, be received; and, 2) That staff be directed to do all things necessary to give effect to this report.

That By-law 2011-166 be given three readings and enacted. Three Readings BY-LAW 2011-166 CONFIRMATORY BY-LAW - To confirm the proceedings of the Council meeting of June 28, 2011. (Council Meeting No. 12, 2011) By-law

That the meeting do adjourn.