Markham Public Library Board

Resolved that the agenda be approved.

Resolved that the minutes of the March 28, 2022 Library Board Meeting be confirmed.

Resolved that the Consent Agenda comprising Agenda items 2.2 to 2.4.1 and the same are hereby approved as written and the CEO of the Library is hereby authorized and directed to take such action that may be necessary to give effect to the recommendations as therein contained: 2.3 Declaration of Due Diligence by the CEO 2.4 Communication and Correspondence: 2.4.1 yorku.ca: York U’s Scholars Hub Blog https://www.yorku.ca/markham/2022/03/29/virtual-speaker-series-bringing- york-u-to-york-region/ AGENDA 2.1

Resolved that the report entitled “CEO’s Highlight’s April 2022” be received.

Resolved that the report entitled “Internal Monitoring Report: Executive Limitation El-2e, Asset protection” be received.

Resolved that the report “Strategic Plan Update” be received.

Resolved that the Library Board adopts the 2022 Capital Budget of $2,990,200 for the Library’s portion of the City of Markham’s 2022 Capital Budget; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Resolved that the Library Board approves the 2022 City of Markham Grant in the amount of $13,671,808; and, That the Board approves the 2022 Library Operating Budget consisting of Library Income in the amount of $1,147,120 , and Operating Expenditures (excluding Personnel Ramp- ups) in the amount of $14,818,928; and, That upon finalization of the 2021 Library audited financial statements, the 2022 Operating Budget be adjusted to reflect the 2021 operating results; and, That the above figures be subject to further adjustment as required throughout the year based on information received from the City of Markham; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

AGENDA 2.1 Resolved that the board approves “The Library and Political elections Policy (2022)”; and That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Resolved that the report “May 2022 Library Programs” be received.

Staff to investigate finding possible funding sources to purchase fabric for the Canadian Library project.

Resolved that the report entitled “Questionnaire Results; “Feedback to the Chair” be received.

Resolved that the Board meet in Camera at 8:17 p.m. to discuss a confidential personnel matter.

Resolved that the motions approved In Camera be ratified.