GENERAL COMMITTEE

1) That the Minutes of the November 22, 2010 General Committee be confirmed.

1) That the Minutes of the November 3, 2010 The Friends of the Markham Museum Foundation Board be received for information purposes.

1) That the Minutes of the November 1, 2010 Varley McKay Art Foundation of Markham be received for information purposes.

Animal Care Committee 1) That the resignation of Ms. Tara Sermer from the Animal Care Committee be received with regret and a letter of appreciation be forwarded.

1) That the report entitled “029-T-07 Contract Extension for Routine & Emergency Sewer and Watermain Repairs” be received; and, 2) That contract 029-T-07 for Routine & Emergency Sewer and Watermain Repairs be extended to Finch Paving (1993) Inc. for an additional one (1) year (January 1, 2011 to December 31, 2011) at the same 2010 itemized pricing in the estimated contractual value totalling $860,714.00 inclusive of HST; and, 3) That the tendering process be waived in accordance with Purchasing By-Law 2004-341, Part II, Section 7 (1) (c) which states “when the extension of an existing contract would prove more cost-effective or beneficial”; and, 4) That various 2011 operating budget accounts allocated for these contracted services be the same as the 2010 budget amount and as listed in Table 1 under Financial Considerations in the amount of $860,714.00 inclusive of HST; and, 5) That the 2011 budget allocated for these contracted services is the same as the 2010 budget amount; and, 6) That the remaining balance be applied to other waterworks projects; and further, 7) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1) That the report “By-law to authorize Temporary Borrowing for 2011” be received; and, 2) That a by-law be brought forward for Council approval to authorize the temporary borrowing, if required, of an amount not to exceed $115,573,134 from January 1, 2011 to September 30, 2011 and $57,786,567 from October 1, 2011 to December 31, 2011 to meet the current expenditures of the municipality until taxes are collected and other revenues are received; and, 3) That the Treasurer will report back to Council in advance of borrowing, if temporary borrowing is required; and further, 4) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1) That the report “ Interim Spending Authority Pending Approval of 2011 Budget”, be received; and, 2) That Council approve 50% of the 2010 Operating Budget equal to $115,573,134 as a pre-budget approval for 2011 operating expenditures; and further, 3) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1) That Council authorize an interim tax levy for 2011; and, 2) That the attached by-law be passed to authorize the 2011 interim tax levy; and further, 3) That staff be authorized and directed to do all things necessary to give effect to this resolution.

1) That the report titled “Development Charges Indexing – January 1, 2011” be received; and, 2) That Council approve an increase in development charges of 1.20%, effective January 1, 2011; and further, 3) That staff be directed to do all things necessary to give effect to this report.

1) That the report entitled “Award of Contract #238-S-10 Laboratory Sampling Analysis” be received’; and, 2) That the contract for # 238-S-10 Laboratory Sampling Analysis be awarded to York-Durham Regional Environmental Laboratory in the estimated contract value of $535,752.00 inclusive of HST for a period of 3 years at the same firm fixed prices per the original contract; and, 3) That the tender process be waived in accordance with Purchasing Bylaw 2004-341, Part 11, Section 7(1) h which states “where it is necessary or in the best interest of the Town to acquire non-standard items or Professional Services from a preferred supplier”; and, 4) That funds for this contract for the 2011 period be drawn from the 2011 Operating Budget Accounts as listed under financial considerations in the estimated amount of $178,584.00 inclusive of HST, subject to approval of the 2011 operating budget; and, 5) That the 2012 – 2013 estimated amounts be provided within the respective years budget submission for the Waterworks Department; and further, · 2012 $178,584.00 · 2013 $178,584.00 6) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1) That the report entitled “Contract Extensions for Water Meter Reading & Billing Service and Cashiering Services” be received; and, 2) That the contract for Water Meter Reading & Billing Services be extended for an additional three (3) years (January 1, 2011 to December 31, 2013) with PowerStream in the amount of $1,136,862 for 2011, with 3% annual escalation for years 2012 and 2013; and, 3) That the 2011 operating budget for Water Meter Reading & Billing Services be decreased from $1,426,190 to $1,136,862 to take into account the negotiated decrease; and, 4) That subject to Council approval of the Town’s 2011 Operating Budget, funds be provided from account #760-998-5390 Water Billing/Administration; and, 5) That the contract for the Hydro Cashiering Services reimbursement to the Town be extended for an additional three (3) years (January 1, 2011 to December 31, 2013) with PowerStream in the amount of $86,920 for 2011, with 3% annual escalation for years 2012 and 2013; and, 6) That the 2011 operating budget for the Hydro Cashiering Services reimbursement be increased from $84,388 to $86,920 to take into account the negotiated increase; and, 7) That subject to Council approval of the Town’s 2011 Operating Budget, the Hydro Cashiering Services reimbursement be allocated to accounts #890-890-8399 and #410-440-3621; and, 8) That the tender process be waived in accordance with Purchasing By-Law 2004-341 Part II, Section 7(1) C which states ”when the extension of an existing con

1) That the Report entitled “Licence Fee By-law Amendment” be received; and, 2) That the 2011 Operating Budget for Miscellaneous License Fees (Account 310-323-8504) for the By-law Enforcement and Licensing Division be amended to include the anticipated additional late fee revenue of $10,000; and, 3) That future annual licence fee increases be based on a change in the Consumer Price Index in April of each year with such increases being effective January 1 st and rounded to the nearest dollar; and further, 4) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1) That the report entitled “Thornhill C.C. & Library (TCC&L) Asbestos Abatement and Reinstatement” be received; and, 2) That Council approve the reallocation of the uncommitted budget of $539,000 to the Charterhouse Projects Inc. construction contingency purchase order for the purpose of asbestos abatement and the reinstatement of the areas at the TCC&L as outlined in Attachment 2; and, 3) That additional construction contingency in the amount of $539,000 be funded from 070-5350-10511-005 TCC&L Construction Contingency, and further, 4) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1) That the report “Provincial Offences Act Courts – Amended Agreement” be received; and, 2) That the Mayor and Clerk be authorized to execute an amended “York Region Courts Inter-municipal Agreement” in a form and content satisfactory to the Chief Administrative Officer; and further, 3) That staff be authorized and directed to do all things necessary to give effect to this resolution.

1) That the report entitled “Purchase of desktops, laptops, tablets and monitors through the Ontario Provincial Government – Ministry of Government Services Desktop Management Services and Products Purchasing Agreement” be received; and, 2) That the Ontario Provincial Government – Ministry of Government Services supplier Compugen Inc. be the preferred supplier for the Town of Markham for a period of three (3) years effective January 1, 2011 at the same itemized prices as that of the Province with an option for an additional two (2) year extension for desktop, laptops, tablets and monitors; and, 3) That the Town’s Tender process be waived as the Ontario Provincial Government has undergone their own competitive process and in accordance with Purchasing By-Law 2004-341, Part II, Section 7 Non Competitive Procurement, item 1 (g) which states “Where it’s in the Town’s best interest not to solicit a competitive bid”; and, 4) That the total award of $1,218,505 inclusive of HST impact, be funded from the 2010 approved capital account 49-6150-10076-005 in the amount of $310,000 and the 2011 account funded from account 49-6150-11119-005 Core-Hardware Infrastructure in the amount of $908,505; and, 5) That the 2011 account 49-6150-11119-005 Core-Hardware Infrastructure be pre-approved for the 2011 capital budget in the amount of $908,505 for this award; and, 6) That the Chief Information Officer be authorized to approve any future desktop, laptops, tablets and monitor purchases during th

1) That the report entitled “182-S-10 Contract Extension for Street lighting Maintenance, Repair and Relamping Program” be received; and, 2) That the contract for 2011 Streetlight Maintenance, Repair and Relamping Program be extended to PowerStream for an additional one (1) year (January 1, 2011 to December 31, 2011) at the same 2008 itemized pricing in the estimated contractual amount of $1,005,230 inclusive of HST; and, 3) That the 2011 operating budget for Street Light Maintenance, Repair and Relamping be increased from $965,230 to $1,005,230 to take into account the year over year volume increase; and, 4) That, subject to Council approval of the Town’s 2011 Operating Budget, funds be provided from account #720-720-5497 Street Lighting Maintenance and Repair; and, 5) That the tender process be waived in accordance with Purchasing By-Law 2004-341 Part II, Section 7(1) C which states ”when the extension of an existing contract would prove more cost effective or beneficial”; and, 6) That the CAO be authorized to renew the contract for an additional three (3) years exercised at one year intervals, subject to performance and based on yearly approval of the Operating budget; and further, 7) That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the Committee rise from the in-camera session (4:05 PM)