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Markham Public Library Board
January 27, 2025
What was decided (14 motions)
14 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
Resolved that the agenda be approved.
Moved by Ms. Gail Vlahopoulos, seconded by Mr. Edward Choi
Carried
Resolved that the nominations for the position of Chair be closed and that Ms. Margaret McGrory is hereby elected to the position of Chair for the term ending January 2026.
Moved by Mr. Edward Choi, seconded by Mr. Jay Xie
Carried
Resolved that the nominations for the position of Vice Chair be closed and that Mr. Edward Choi is hereby elected to the position of Vice Chair for the term ending January 2026.
Moved by Ms. Gail Vlahopoulos, seconded by Mr. Jay Xie
Carried
Resolved that the election of Ms. Margaret McGrory to the position of Chair held at the First Meeting January 27, 2025, be confirmed and that Ms. Margaret McGrory be appointed as Chair for the term ending January 2026. And that the election of Mr. Edward Choi to the position of Vice Chair held at the First Meeting January 27, 2025, be confirmed and that Mr. AGENDA 1.1 Edward Choi be appointed as Vice Chair for the term ending January 2026.
Moved by Ms. Gail Vlahopoulos, seconded by Ms. Winnie Phung
Carried
Resolved that the minutes of November 25, 2024, Library Board Meeting be confirmed.
Moved by Mr. Raymond Chan, seconded by Ms. Gail Vlahopoulos
Carried
Resolved that the report “Markham Public Library Board 2025 Annual Agenda” be received.
Moved by Mr. Raymond Chan, seconded by Mr. Edward Choi
Carried
Resolved that the Board receives the Board Education Report and Presentation entitled “Strategic Planning: Preparing for the Strategic Planning Process.”
Moved by Mr. Edward Choi, seconded by Deputy Mayor Michael Chan
Carried
Resolved that the Board receives the “BCL Chief Executive Officer Performance Review Policy” documentation in preparation for the March In camera Performance Review meeting.
Moved by Mr. Edward Choi, seconded by Mr. Raymond Chan
Carried
Resolved that “Board Meeting Attendance record, January to November 2024” be received.
Moved by Ms. Gail Vlahopoulos, seconded by Mr. Edward Choi
Carried
Resolved that the Board has reviewed the policies under Policy Governance: Governance Process GP-1 to GP-2k, Board-CEO Linkages BCL-1 to BCL-2e and Executive Limitations EL-2a to EL-2j and accepts AGENDA 1.1 the amendments proposed and discussed. The updated Policy to be approved at the March Board Meeting.
Moved by Ms. Gail Vlahopoulos, seconded by Ms. Jeny Tung
Carried
Resolved that the Board receives the “Global Ends Report Level 1 and Level 2 (2024)
Moved by Ms. Winnie Phung, seconded by Mr. Raymond Chan
Carried
Resolved that the “Executive Limitations: Internal Monitoring Report Schedule 2025” be received.
Moved by Ms. Gail Vlahopoulos, seconded by Ms. Winnie Phung
Carried
Resolved that the report entitled “Internal Monitoring Report: Executive Limitation EL-2f, Protection of Services” be received.
Moved by Ms. Winnie Phung, seconded by Ms. Jenny Tung
Carried
Resolved that the Consent Agenda comprising Agenda items 7.0 to 7.3 and the same are hereby approved as written and the CEO of the Library is hereby authorized and directed to take such action that may be necessary to give effect to the recommendations as therein contained: CONSENT AGENDA: 7.1 Declaration of Due Diligence by the CEO 7.2 Communication and Correspondence: 7.2.1 YorkRegion.com: A customer with dementia struggles in a grocery store . Now what? Vince’s Market staff trained to help customers with dementia 7.3 Board Statistics-Detail
Moved by Ms. Gail Vlahopoulos, seconded by Ms. Winnie Phung